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Home | Planning Questions | Everything You Need to Know From an Event Rental Company

Everything You Need to Know From an Event Rental Company

Planning Process, Planning Questions, Wedding Vendors

In case you haven’t noticed, there’s been a pretty cool trends lately in the wedding scene. You’ll see that many couples have opted to include some awesome rentals to create a lounge space for their guests. Or maybe you’ve noticed wedding tables with gorgeous linens, fun chargers, and beautiful, colored, glass goblets.

Where does all of this come from, you ask? That’s right! Your friendly, neighborhood rental company (couldn’t resist the reference – that movie was awesome!)!

PHOTO credit: ADDIE ESHELMAN PHOTOGRAPHY

If you’re planning your wedding, you’ve likely considered how you can elevate your design and bring your vision to life. Ahhh, the daydreaming! Whether it’s chiavari chairs, a dance floor for your outdoor wedding, or small decor details, they’re all available for rent.

But how do you know what you should actually use and rent for your wedding?? What do you need to think of when picking a reputable rental company? And, what about when you need to make the reservation? Great questions! We’ve got the answers. Our friend, Ann, from A to Z Event Rentals gave us all the insight – she’s a great resource – and we wanted to share it with you 🙂

1. Tell us a little about yourself. How did you begin your event rental business?

Ohh, it’s such a funny story! I have a degree in dental hygiene and was working as a hygienist, but always had an interest in events. It was hard to find full time work in the dental world at the time (2013), and I always told my dad in high school that I wanted to start a wedding decoration rental service. I started to educate myself on all things weddings and the rest is history! Zach and I started off with 200 chairs; fast forward through TONS of work, SO many hours of learning and researching and growing, and here we are!

photo credit: addie eshelman photography

2. What’s your favorite thing about providing rental items for weddings?

It’s so fascinating to me that no two weddings we have provided rentals for have ever been identical! I love brainstorming with couples about how to use our rentals in unique ways. It’s just so interesting to get a wishlist from a planner or a couple- sometimes I think in my head, “are you sure you want to combine those things together?”- but then we see the galleries and, WOW, it’s pure magic!

3. Why are rentals so important to wedding décor and design? What kinds of items are available for couples to rent?

As funny as it sounds, because we started with chairs, they hold a special place in a design for me! It’s truly amazing to go into a banquet room that’s already mostly decorated, and as soon as you swap in specialty chairs it’s like next level amazing!  The same can be said for tablescaping. You can invest in beautiful flowers, but putting them on an empty table just leaves everything kind of naked. You can really fill out and frame the table with the things your guests will need anyway- plates, flatware, glassware- but choosing items that fit with your design aesthetic and setting those place settings just brings such an elevated feel to an event space! Couples can rent pretty much anything these days, and if we don’t carry it we are more than happy to point couples to someone who does!  As for us, we have some of the most diverse linen and tableware collections in central PA, in addition to the basics like tents, tables and a huge variety of chairs! We also carry lounges, bars, lawn games, some décor pieces and SO much more!

photo credit: addie eshelman photography

4. How far in advance should a couple make reservations for your rental items?

This is a question we get asked a lot, and the answer is always a little tricky! I tell couples, if you know there’s an item you just HAVE to have, book it! We can always add to your reservation as your planning process continues, but some of those specialty pieces are only available in small quantities.  That being said, a lot of couples tend to reach out to us about 3 to 4 months before their wedding date. It’s truly never too early, and we take pride in being extremely flexible with changing reservations, so if a design scheme completely changes and we need to go back to the drawing board, then that’s exactly what we do! Our policies allow couples to change final counts up to 8 days before the event, so there’s no need to wait for final RSVP counts to scramble and get a reservation in!

5. What things should a couple consider when selecting a rental company to work with?

That’s a great question! My biggest recommendation is to make sure you are working with a reputable, insured company. Unfortunately we get calls often from brides-to-be in distress because a company canceled on them at the last minute, or they had arranged to rent something from an individual online and they became unresponsive. We are always more than happy to help when we can, but it always breaks my heart if we have to turn away last minute requests.  Another really important consideration is your delivery and pick up timeline. This is a great conversation to have with your planner ahead of time! Some venues require removal the same night of the event if they have another event the next day, and others are extremely relaxed about when we can access items for pick up. We are super flexible and can accommodate all sorts of timeline requests, but we definitely like to know right off the bat if we have a tight set up timeline or if items have to be out an hour after the wedding concludes. There’s nothing worse than finding out the day of the event that we have to scramble to get staff there for pick up that night!

photo credit: addie eshelman photography

6. What recommendations do you have for couples who are trying to decide what items would best match their wedding décor and style?

Come in and let’s play with rentals! We have a showroom and are more than happy to let you and your planner take all the time you need, trying different pieces to craft your perfect style! Bring your centerpieces, your plates you bought online, your bridesmaid dress swatches and let’s design something amazing together! I also LOVE when a couple emails me with some inspiration pics from Pinterest or Instagram! It’s so helpful to see their vision board, and it really helps me narrow down which items I can suggest without overwhelming you with every option!

7. What trends are you seeing with weddings?

Couples are really focusing on the details, and I’m here for it! From adorable escort card displays to designer inspired place settings, the details are everything these days! We also LOVE fun features at a wedding- mobile tap rooms, food trucks, a late night ice cream station- you can have anything you want on your big day! 


Were we right?! Ann is the best and is someone to reach out to if you are considering rentals on your big day. She’s great to work with and will bring ease and confidence to the planning process! We speak from experience – vendors love working with her too!

Give Ann a follow and reach out to reserve your rentals now on her website or Instagram!

January 13, 2022 · Leave a Comment

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springlaneeventplanning

PA Wedding Planner | Lancaster | York | Carlisle | Hershey
It’s Fri-YAY! Cheers to the weekend, friends 🥂
Venue: @thebarnatsilverstone 
Photographer: @heather.marie.leicy 
Florist: @swfloral 
Rentals: @a_to_z_event_rentals & @treasured.events 
Cake: @cakeology.co.lancaster 
Videographer: @shawnfisherproduction 
Installations: @jubileentertainment 
Hair: @beautyunveiledsalon 
Makeup: @makeupbybreannaalexandra 
Stationery: @rsvp_love 
Models: @charlottemastzinn & @sean_zinn 
Dress: @blushbridalpa 
#springlaneeventplanning #springlane #friyay #fridayvibes #champagnewall #weddingchampagne #cheers #weddingtoast
We love helping our couples take a few ideas or pi We love helping our couples take a few ideas or pictures and building on it to create a full wedding design that’s comprehensive and cohesive!
Cover Photo:
Venue: @thebarnatsilverstone 
Photographer: @heather.marie.leicy 
Florist: @swfloral 
Rentals: @treasured.events & @a_to_z_event_rentals 
Installations: @jubileentertainment 
Stationery: @rsvp_love 
Makeup: @makeupbybreannaalexandra 
Hair: @beautyunveiledsalon 
Videographer: @shawnfisherproduction 
Dress: @blushbridalpa 
Tux: @centralpatuxedo 
Cake: @cakeology.co.lancaster 
Models: @charlottemastzinn & @sean_zinn 
#springlaneeventplanning #springlane #weddingdesign #weddingdecor #weddingdecoration #weddingflorals #weddingdetails #weddingceremonydecor #weddingreceptiondecor #weddingreceptionideas #weddingrentals #weddingcenterpieces #sweethearttable #coupleshots #pennsylvaniabride #paweddings #paweddingvenue #paweddingplanner #carlislepa #lancasterwedding #hersheypa
Wondering what it’s like to work with a planner? Wondering what it’s like to work with a planner?? Here’s how our day was spent, dreaming up designs and thinking through the logistics for one of our couples!
Venue: @thehotelhershey 
Photographer: @hannahelizabethphoto_ 
#springlaneeventplanning #springlane #weddingprep #weddingplanning #hersheyweddings #hersheypa #weddingvenue #weddingdesign #weddingdecor #weddinginspo #weddingideas #paweddings #paweddingplanner #weddingplanner #weddingceremony #weddingreception
✨Surrounding yourself with your favorite people ✨Surrounding yourself with your favorite people makes for a great day!
Photographer: @nicolejohnsonphoto 
Venue: @lauxmontfarmsweddings 
Bride: @emplack 
#springlaneeventplanning #springlane #weddingplanning #2023bride #2023weddings #2024bride #2024wedding #bridesmaids #bridetribe #paweddingvenue #paweddingvendors #stylemepretty #theknotweddings #weddingwire #weddingdayready
Hi, I’m Lauren 👋🏼 And as someone who see Hi, I’m Lauren 👋🏼 
And as someone who sees lots of brides and lots of weddings, I just wanna let you know that here at Spring Lane we value the small things.
When @addieeshelmanphoto was taking these headshots, I asked if we could get a few pictures of me sitting in this vintage, pink chair. My hubby graciously moved it from its place in our home so we could get this picture. And why, you may ask, does anyone care about this pink chair??
Well the answer is simple. Everyone may not. But to me, this pink chair is important because it belonged to my grandmother who went to be with Jesus years ago. And this chair, while maybe not everyone’s style, has meaning to me. Whether or not you like the pink velvety fabric or the antique wooden frame, that’s not really the point. The point is valuing family and holding onto memories for the long haul 🥰
So, friend, if you are getting married and planning your wedding, don’t forget the small things. Don’t forget to include those special details that maybe won’t matter to *everyone*, but they’ll matter to YOU. Because if it brings a smile to your face on your big day, it’s so worth it ❤️
Photographer: @addieeshelmanphoto 
Chair: my sweet grandma
#springlaneeventplanning #springlane #weddinginspo #tiptuesday #weddingplanning #pawedding #weddingdetails #weddingdecor #weddingideas #weddingday #weddinginspiration #weddingplanner #stylemepretty #theknot #weddingwire
This picture speaks for itself ✨ Photographer: This picture speaks for itself ✨
Photographer: @hannahelizabethphoto_ 
#springlaneeventplanning #springlane #detailshot #detailshots #weddingdayphoto #paweddingphotography #paweddings #paweddingplanner
It’s the beauty and the logistics 🤍 Photogra It’s the beauty and the logistics 🤍
Photographer: @talesandtreesphotography 
Venue: @historickingmansion 
Florals: @weddingsbyjdk 
#springlaneeventplanning #springlane #weddingreminders #weddingtips #elegantwedding #elegantweddings #timelesswedding #weddingprep #weddingphotography #pawedding #weddinginspiration #weddinginspo #couplegoals #mrandmrs #2023wedding #2024wedding
A moment for something sweet to get you through th A moment for something sweet to get you through the week 😉
Cake: @cakeology.co.lancaster 
Photographer: @heather.marie.leicy 
Venue: @thebarnatsilverstone 
Stationery: @rsvp_love 
Florals: @swfloral 
Installations: @jubileentertainment 
Dress: @blushbridalpa 
Rentals: @a_to_z_event_rentals & @treasured.events 
Makeup: @makeupbybreannaalexandra 
Hair: @beautyunveiledsalon 
Videographer: @shawnfisherproduction 
Tux: @centralpatuxedo 
Models: @charlottemastzinn & @sean_zinn 
#springlaneeventplanning #springlane #weddingcake #weddingcakedesign #weddingcakeideas #lancasterwedding #lancasterpa #weddingplanner #pawedding #2023bride #2024bride
Do yourself a favor and make note of these things! Do yourself a favor and make note of these things!! It’s the little things that come together to make your day come together just as you imagined it. 
Here’s a few more things to avoid so you don’t make these common mistakes!
✨Not taking a bathroom break BEFORE getting into your dress.
✨Not breaking in your shoes during the month before your wedding.
✨Not drinking enough water throughout the day.
✨Having wedding party and family not know where to be, when because you forgot to send them the info.
✨Not having another point of contact throughout your wedding day who can answer vendor questions on your behalf.
✨Not cleaning out the bridal and groom suites before the wedding (…so someone has to rush to grab your overnight bag during your grand exit)
👉🏼Give this a save and share with a friend! You won’t regret keeping this on hand!
Photographer: @hannahelizabethphoto_ 
Venue: @glenellenfarm 
Bride: @m.willy_ 
#springlaneeventplanning #springlane #bridesmaids #bridalpartygoals #bridalpartyphotos #weddingtips #tiptuesday #weddinginspiration #weddinginspiration #weddingblog #pawedding #mdwedding #paweddingplanner #paweddingvendors #theknot #weddingwire
It’s all in the details ✨ @thewillowsatashcomb It’s all in the details ✨
@thewillowsatashcombe 
Photographer: @broadsidevisuals 
Florals: @weddingsbyjdk 
Catering: @thejdkgroup 
Venue: @thewillowsatashcombe 
Cake: @pabakery 
#springlaneeventplanning #springlane #weddinginspiration #pennsylvaniabride #pennsylvaniawedding #luxurywedding #luxuryweddingvenue #paweddingvenue #pabride #theknot #weddingwire #bridetips #elegantwedding #sophisticatedbride #blackandwhitewedding #couplegoals #tentwedding
We love that look on the bride’s face when she s We love that look on the bride’s face when she sees her wedding dreams come to life! ✨
Photographer: @mellonberryphotography 
Florist: @laceandpeoniesflora 
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But, seriously 💁🏼‍♀️ Being engaged is But, seriously 💁🏼‍♀️
Being engaged is one of the sweetest times. Preparing for your life together and dreaming about your future can make you feel giddy with excitement. And girl, it should!!
So what can you do to keep that enthusiasm up and the stress of planning a wedding down?? We’ve got you! Our planning services allow us to come along side you and guide you through the wedding planning process. There’s no need to go at this alone and take away from this joyful season of engagement ❤️
How did your fiancé pop the question?! We’d love to hear in the comments 👇🏼
Florals: @matternsfloral 
#springlaneeventplanning #springlanecouple #weddingceremonydecor #outdoorwedding #engagement #bridetobe #weddingtips #tiptuesday #weddinginspiration #weddinginspo #elegantwedding #timelesswedding #weddingarbor #weddingflorals #weddingdesign #weddingplanning #weddingplanningtips
It’s that time of year again… Our BLACK FRIDA It’s that time of year again…
Our BLACK FRIDAY SALE is officially on and we can’t wait to work with you 😄
Here’s the details:
📣$150 off any package if your wedding is at a venue where we haven’t been (private property/backyard weddings do not apply)
📣an extra $50 off if you include the code word “GORGEOUS” in your inquiry!
This deal will apply if you inquire before Monday, Nov 28 and book by Friday, Dec 2
Not sure if your venue applies?? Send us a DM or inquire through the link in our bio.
Our sincere hope is that this opportunity is a blessing to you!! We can’t wait to work with ya 🤍
Photographer: @addieeshelmanphoto 
Florist: @jade_florals 
Venue: @whisperingpinesofcarlisle 
#springlaneeventplanning #springlane #blackfriday #weddingplanning #paweddingplanner #blackfridaysale #blackfridaydeals #paweddingcoordinator #paweddingvendors #bridetobe2023 #bridetobe2024 #pennsylvaniabride #lancasterwedding #hersheywedding #carlislewedding #yorkwedding
Girl, can you imagine your wedding planning being Girl, can you imagine your wedding planning being stress-free, big day running smoothly, and all the hiccups being taken care of while you relax with your besties??
Here’s a look at how we help you do just that 😉
Florals in cover photos: @weddingsbyjdk 
#springlaneeventplanning #springlane #paweddingplanner #brideprep #bridalbouquet #stressfreewedding #weddingtips #behindthescenes
It’s time for some REAL TALK 💁🏼‍♀️ It’s time for some REAL TALK 💁🏼‍♀️
The whole wedding planning process can be crazyyy and overwhelming. And when it comes to the final couple of months, it’s super important to wrap up those final details so everything is perfect and ready for your big day.
So how do we help our couples with that?? One way is that all of our packages include a venue walk through. Here’s what we do during that and why that matters to you 👇🏼
👏🏼 We walk you through every step of the day. Where will you be getting ready? Where’s the groom’s suite and the places the guys can (and can’t!) be so you stay hidden if needed? Where exactly will your guests park, walk, and move throughout the day? We talk through all of these and more so there aren’t any surprises on the flow of your day.
👏🏼 Need help with creating a floor plan that makes sense? No problem! We will discuss all the tables, chairs, rentals, etc. so your layout uses the space effectively.
👏🏼 We think about your vendors! Whether it’s where they should unload or where they need to be set up, we make sure we know what to communicate with your vendor team to eliminate questions.
👏🏼 We remember that every venue is different!! If there are any final questions about when you can drop off decor, what time everyone has to be off property at the end of night, etc. we will talk through those with your vendor staff. It’s important to plan your day according to the requirements of your venue and knowing those in advance will be a life saver!
Let us know what venue you’re considering for your wedding in the comments!!
Photographer: @hannahelizabethphoto_ 
Bride: @m.willy_ 
Venues in order:
@glenellenfarm (first & last)
@historickingmansion 
Private property
@lauxmontfarmsweddings
Need your gal pals by your side?? Here’s a few t Need your gal pals by your side?? Here’s a few things to consider as you plan out your wedding party ✨
👉🏼 Find the friends who will be with ya to the end! They are the ones fully invested in you & your marriage for the long haul!!
👉🏼Ain’t nobody got time for drama! If there’s someone you know who may cause a bit of drama, perhaps it’d be better to involve them in your wedding in a different way. You can always ask them to do a reading during your ceremony, sing or act as a greeter. It helps them know they matter and spares you the possible stress 😅
👉🏼Little known fact — wedding parties are expensive! Think about it. If you are paying for dresses, hair, makeup, transportation and/or accommodations, this will quickly take over a chunk of your budget. Lots of people ask their ladies to cover some of these costs, but traditionally it’s polite to at least cover some of these expenses.
👉🏼Does having a balance between the number of bridesmaids and groomsmen matter too you?? If so, you may want to adjust the number of bridesmaids accordingly.
How many bridesmaids do you want at your wedding?! Tell us in the caption! 👏🏼
Photographer: @tawnyahemsarthphoto 
#springlaneeventplanning #springlane #weddingparty #bridesmaids #bridesmaiddress #groomsmen #weddingtip #weddingtips #weddingbudget #2023bride #2024bride #bridetobe2023 #bridetobe2024 #pabride #pennsylvaniawedding #paweddingplanner
That’s right! We’re looking to add to the team That’s right! We’re looking to add to the team.
📣Currently hiring a LEAD PLANNER!
If you’re someone who is teachable, flexible and excitable, you may be the perfect candidate to join SL. Skill and heart matters here 🤍
Interested?? Click the link in our bio to contact us for details!
Can’t wait to chat with you!
Photographer: @hannahelizabethphoto_ 
Bride: @m.willy_
This is one of our favs from @talesandtreesphotogr This is one of our favs from @talesandtreesphotography 🤍
Photographer: @talesandtreesphotography 
Venue: @historickingmansion 
Florals: @weddingsbyjdk 
Coordinator: @springlaneeventplanning 
Bride: @lo_marie725 
#springlaneeventplanning #springlane #romanticwedding #weddingphotography #couplegoals #fallwedding #pawedding
Hi, I’m Lauren, owner of Spring Lane Event Plann Hi, I’m Lauren, owner of Spring Lane Event Planning. And while I’ll miss wedding season, which is quickly coming to a close, I’m so looking forward to more weekends with these two ❤️
Thanks, @addieeshelmanphoto for these sweet moments captured.
#springlaneeventplanning #family #carlislepa #restandrelaxation #familyphotography
I’m not sure there was a dry eye when Lauren & T I’m not sure there was a dry eye when Lauren & Travis exchanged their personal vows this weekend at their intimate gathering of close family and friends. So happy for you both and the love you share ❤️
Venue: @historickingmansion 
Photographer: @talesandtreesphotography 
Florals/Decor: @weddingsbyjdk 
Catering: @thejdkgroup 
Hair/Makeup: @mkupthebeautystudio 
Cake: @pabakery 
DJ: @mixedupdjs 
Transportation: @uniquelimos_ 
Coordination: @springlaneeventplanning 
#springlaneeventplanning #springlane #paweddingvenue #paweddingplanner #pabride #pennsylvaniabride #weddinginspo #romanticwedding #elegantwedding #weddingdayready
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