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Spring Lane Hospitality & Event Planning

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Home | Planning Questions | Everything You Need to Know From a Wedding Venue

Everything You Need to Know From a Wedding Venue

Planning Process, Planning Questions, Wedding Venues

One of the first things to do after getting engaged (besides poppin’ some bubbly and celebrating with all your family and friends) is starting to plan the wedding details! So much excitement, and so much to do. First up on the list when it comes to booking vendors, is finding your wedding venue, which we know can be pretty daunting.

Planner: Mx2 Event Design
Photographer: One Thirty Nine Photography
Florals: Petals with Style
Hair/MakeUP: THe Bonafide Ginger

Your dream wedding venue will impact so many other aspects of your wedding. From guest capacity and décor style to required vendors and the rain plan, there are a lot of details that will be determined by your venue. It can be a lot to think through! We’ve already come up with some important questions to ask when hunting for your venue, but if you’ve ever wondered what wedding venue managers wished you knew, we’ve got you 🙂

We chatted with Katie, the Event Specialist from Historic Acres of Hershey to get her perspective on all things wedding venues, and honestly we think it’s some super helpful information! Here it goes:

1. Tell us a little about yourself. How did you start working at a wedding venue?

I have always been interested in events in general. I actually went to college for Music Business, with the intention of getting into live music. I decided I should probably get a degree in something a little less specific, in case I changed my mind about music, so I graduated from Penn State with a degree in Communications. Not long after graduation, I stumbled upon this job posting and that was that! I’ve been here since March 2018 and truly, truly love it.

2. What’s unique about Historic Acres of Hershey that couples will appreciate?

We have so many clients tell us they love how our venue is “like a little village” and we would have to agree. There are separate buildings for all portions of the wedding day, and many different options to incorporate and decorate them all! Your guests can move from place to place to keep the night entertaining. We have outdoor fire pits, and 7 acres of property for guests to wander through and take photos. We also have overnight accommodations in our Farmhouse. Hair and makeup can begin early in the morning in the wedding suite, and couples can host an after-party in the house, as well!

Planner: Mx2 Events
Photographer: Sarah Canning Photography
Rentals: Sapphire Road Weddings
Florals: Petals with Style

3. What things should a couple consider when deciding on a wedding venue?

If you are planning an outdoor ceremony, it’s imperative that you not only consider the rain backup option, but that you LIKE it! As much as we think we can wish away the rain, sometimes it’s inevitable. It’s important that you aren’t unhappy with the location if your ceremony ends up inside! Another important factor is not only your budget, but how much of your budget you want to allow for the venue. We sometimes run into clients booking our venue, but then eating up 70% of their budget with just the venue costs. You want to make sure you are able to cover the venue cost, but also enough to have everything else you want!

4. When should a couple book their wedding venue? How far in advance are you booking?

We are currently booking into 2024. The venue is the first step, as most other vendors will not confirm with you if you do not have a date secured with a venue. How far in advance you book just depends on how selective you are with the date! If you know you want a Saturday in October, for example, it would be smart to start looking right away, as Saturdays tend to go first. If you are open to Fridays and Sundays, as well as open to a number of different months, then you might have a bit more time to peruse venues before locking in a date.

Photographer: Megan Hoffer Photography

5. How does the venue staff help on the day of the wedding? What can a couple expect from them?

We are present on wedding days to help troubleshoot with the planners, but we try to stay out of everyone’s hair! Our venue requires couples to book a day-of coordinator (or wedding planner) and they will take care of EVERYTHING! We trust them fully, as well as all of our other preferred vendors, so we do our best to let everyone work and make ourselves available only if we are needed. Having said that, you will definitely see us around to watch the ceremony, and during the reception here and there. We sometimes work with our couples for YEARS before their big day, so we love to be able to see it all come together!

6. How can a venue contribute to the overall design and décor of a wedding?

Rental items! We have a number of items we offer to clients to add on and “upgrade” from our standard inclusions. Bars, farm tables, photo backdrop walls, and our newest (and favorite) is bistro lights strung across the patio! Our venue is pretty neutral in terms of décor, so clients always feel like they can decorate to fit their style, but if we can help with that by way of rentals, then we are happy to do so!

Planner: SapPhire Road Weddings
Photographer: Philter Photography
Hair/MakeUP: Sara K Beauty

Planner: Mx2 Event Design
Photographer: Madeline Isabella Photography
Hair/Makeup: Meraki Salon & Spa
Florals: Everyone Deserves Flowers

7. What are some of your favorite details you’ve seen couples incorporate into their wedding? Are there any trends you have seen lately that you love?

We have been loving the boho wedding trend! We are a “rustic elegant” venue, so there are definite rustic details here and there, but we also have huge, shimmering chandeliers, so you can really swing décor any way you want and it will be beautiful. Pampas grass, terra cotta bud vases, jewel tones, gold accents, etc. have been so huge lately, and they fit in so nicely to the overall vibe of our venue. Also- neon lights! I think they are so fun and add a splash of color! Plus, they make a great photo backdrop. Paired with a lounge set, you can create such a fun experience for your guests.


As you navigate the wedding planning process, take a breath, focus on one thing at a time, and ask questions along the way! We understand how overwhelming it can all be, and hope this Q&A has helped give you some fresh perspective and insight as you move forward. We’re always here to help!

And while you begin your venue search, make sure to check out Historic Acres of Hershey on their website, Facebook and Instagram.

March 3, 2022 · 1 Comment

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  1. Frank Lambert says

    March 29, 2022 at 9:54 am

    When looking for a wedding venue, there are many factors to consider. Some of the most important ones include price, location, and accessibility. The location is important because it should be easy for guests to get to and from the venue. It should also be in a place that has enough space for all of your guests. If you want a more intimate wedding, you might choose a smaller venue. Thank you for sharing this amazing blog. It was exciting to read.

    Reply

springlaneeventplanning

PA Wedding Planner | Lancaster | York | Carlisle | Hershey
We love helping our couples take a few ideas or pi We love helping our couples take a few ideas or pictures and building on it to create a full wedding design that’s comprehensive and cohesive!
Cover Photo:
Venue: @thebarnatsilverstone 
Photographer: @heather.marie.leicy 
Florist: @swfloral 
Rentals: @treasured.events & @a_to_z_event_rentals 
Installations: @jubileentertainment 
Stationery: @rsvp_love 
Makeup: @makeupbybreannaalexandra 
Hair: @beautyunveiledsalon 
Videographer: @shawnfisherproduction 
Dress: @blushbridalpa 
Tux: @centralpatuxedo 
Cake: @cakeology.co.lancaster 
Models: @charlottemastzinn & @sean_zinn 
#springlaneeventplanning #springlane #weddingdesign #weddingdecor #weddingdecoration #weddingflorals #weddingdetails #weddingceremonydecor #weddingreceptiondecor #weddingreceptionideas #weddingrentals #weddingcenterpieces #sweethearttable #coupleshots #pennsylvaniabride #paweddings #paweddingvenue #paweddingplanner #carlislepa #lancasterwedding #hersheypa
Wondering what it’s like to work with a planner? Wondering what it’s like to work with a planner?? Here’s how our day was spent, dreaming up designs and thinking through the logistics for one of our couples!
Venue: @thehotelhershey 
Photographer: @hannahelizabethphoto_ 
#springlaneeventplanning #springlane #weddingprep #weddingplanning #hersheyweddings #hersheypa #weddingvenue #weddingdesign #weddingdecor #weddinginspo #weddingideas #paweddings #paweddingplanner #weddingplanner #weddingceremony #weddingreception
✨Surrounding yourself with your favorite people ✨Surrounding yourself with your favorite people makes for a great day!
Photographer: @nicolejohnsonphoto 
Venue: @lauxmontfarmsweddings 
Bride: @emplack 
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Hi, I’m Lauren 👋🏼 And as someone who see Hi, I’m Lauren 👋🏼 
And as someone who sees lots of brides and lots of weddings, I just wanna let you know that here at Spring Lane we value the small things.
When @addieeshelmanphoto was taking these headshots, I asked if we could get a few pictures of me sitting in this vintage, pink chair. My hubby graciously moved it from its place in our home so we could get this picture. And why, you may ask, does anyone care about this pink chair??
Well the answer is simple. Everyone may not. But to me, this pink chair is important because it belonged to my grandmother who went to be with Jesus years ago. And this chair, while maybe not everyone’s style, has meaning to me. Whether or not you like the pink velvety fabric or the antique wooden frame, that’s not really the point. The point is valuing family and holding onto memories for the long haul 🥰
So, friend, if you are getting married and planning your wedding, don’t forget the small things. Don’t forget to include those special details that maybe won’t matter to *everyone*, but they’ll matter to YOU. Because if it brings a smile to your face on your big day, it’s so worth it ❤️
Photographer: @addieeshelmanphoto 
Chair: my sweet grandma
#springlaneeventplanning #springlane #weddinginspo #tiptuesday #weddingplanning #pawedding #weddingdetails #weddingdecor #weddingideas #weddingday #weddinginspiration #weddingplanner #stylemepretty #theknot #weddingwire
This picture speaks for itself ✨ Photographer: This picture speaks for itself ✨
Photographer: @hannahelizabethphoto_ 
#springlaneeventplanning #springlane #detailshot #detailshots #weddingdayphoto #paweddingphotography #paweddings #paweddingplanner
It’s the beauty and the logistics 🤍 Photogra It’s the beauty and the logistics 🤍
Photographer: @talesandtreesphotography 
Venue: @historickingmansion 
Florals: @weddingsbyjdk 
#springlaneeventplanning #springlane #weddingreminders #weddingtips #elegantwedding #elegantweddings #timelesswedding #weddingprep #weddingphotography #pawedding #weddinginspiration #weddinginspo #couplegoals #mrandmrs #2023wedding #2024wedding
A moment for something sweet to get you through th A moment for something sweet to get you through the week 😉
Cake: @cakeology.co.lancaster 
Photographer: @heather.marie.leicy 
Venue: @thebarnatsilverstone 
Stationery: @rsvp_love 
Florals: @swfloral 
Installations: @jubileentertainment 
Dress: @blushbridalpa 
Rentals: @a_to_z_event_rentals & @treasured.events 
Makeup: @makeupbybreannaalexandra 
Hair: @beautyunveiledsalon 
Videographer: @shawnfisherproduction 
Tux: @centralpatuxedo 
Models: @charlottemastzinn & @sean_zinn 
#springlaneeventplanning #springlane #weddingcake #weddingcakedesign #weddingcakeideas #lancasterwedding #lancasterpa #weddingplanner #pawedding #2023bride #2024bride
Do yourself a favor and make note of these things! Do yourself a favor and make note of these things!! It’s the little things that come together to make your day come together just as you imagined it. 
Here’s a few more things to avoid so you don’t make these common mistakes!
✨Not taking a bathroom break BEFORE getting into your dress.
✨Not breaking in your shoes during the month before your wedding.
✨Not drinking enough water throughout the day.
✨Having wedding party and family not know where to be, when because you forgot to send them the info.
✨Not having another point of contact throughout your wedding day who can answer vendor questions on your behalf.
✨Not cleaning out the bridal and groom suites before the wedding (…so someone has to rush to grab your overnight bag during your grand exit)
👉🏼Give this a save and share with a friend! You won’t regret keeping this on hand!
Photographer: @hannahelizabethphoto_ 
Venue: @glenellenfarm 
Bride: @m.willy_ 
#springlaneeventplanning #springlane #bridesmaids #bridalpartygoals #bridalpartyphotos #weddingtips #tiptuesday #weddinginspiration #weddinginspiration #weddingblog #pawedding #mdwedding #paweddingplanner #paweddingvendors #theknot #weddingwire
It’s all in the details ✨ @thewillowsatashcomb It’s all in the details ✨
@thewillowsatashcombe 
Photographer: @broadsidevisuals 
Florals: @weddingsbyjdk 
Catering: @thejdkgroup 
Venue: @thewillowsatashcombe 
Cake: @pabakery 
#springlaneeventplanning #springlane #weddinginspiration #pennsylvaniabride #pennsylvaniawedding #luxurywedding #luxuryweddingvenue #paweddingvenue #pabride #theknot #weddingwire #bridetips #elegantwedding #sophisticatedbride #blackandwhitewedding #couplegoals #tentwedding
We love that look on the bride’s face when she s We love that look on the bride’s face when she sees her wedding dreams come to life! ✨
Photographer: @mellonberryphotography 
Florist: @laceandpeoniesflora 
#springlaneeventplanning #springlane #weddingdayready #bridetobe #weddingdecor #weddingdesign #weddinginspiration #weddedbliss #bridetobe2023 #bridetobe2024 #2023bride #2024bride #pabride
But, seriously 💁🏼‍♀️ Being engaged is But, seriously 💁🏼‍♀️
Being engaged is one of the sweetest times. Preparing for your life together and dreaming about your future can make you feel giddy with excitement. And girl, it should!!
So what can you do to keep that enthusiasm up and the stress of planning a wedding down?? We’ve got you! Our planning services allow us to come along side you and guide you through the wedding planning process. There’s no need to go at this alone and take away from this joyful season of engagement ❤️
How did your fiancé pop the question?! We’d love to hear in the comments 👇🏼
Florals: @matternsfloral 
#springlaneeventplanning #springlanecouple #weddingceremonydecor #outdoorwedding #engagement #bridetobe #weddingtips #tiptuesday #weddinginspiration #weddinginspo #elegantwedding #timelesswedding #weddingarbor #weddingflorals #weddingdesign #weddingplanning #weddingplanningtips
It’s that time of year again… Our BLACK FRIDA It’s that time of year again…
Our BLACK FRIDAY SALE is officially on and we can’t wait to work with you 😄
Here’s the details:
📣$150 off any package if your wedding is at a venue where we haven’t been (private property/backyard weddings do not apply)
📣an extra $50 off if you include the code word “GORGEOUS” in your inquiry!
This deal will apply if you inquire before Monday, Nov 28 and book by Friday, Dec 2
Not sure if your venue applies?? Send us a DM or inquire through the link in our bio.
Our sincere hope is that this opportunity is a blessing to you!! We can’t wait to work with ya 🤍
Photographer: @addieeshelmanphoto 
Florist: @jade_florals 
Venue: @whisperingpinesofcarlisle 
#springlaneeventplanning #springlane #blackfriday #weddingplanning #paweddingplanner #blackfridaysale #blackfridaydeals #paweddingcoordinator #paweddingvendors #bridetobe2023 #bridetobe2024 #pennsylvaniabride #lancasterwedding #hersheywedding #carlislewedding #yorkwedding
Girl, can you imagine your wedding planning being Girl, can you imagine your wedding planning being stress-free, big day running smoothly, and all the hiccups being taken care of while you relax with your besties??
Here’s a look at how we help you do just that 😉
Florals in cover photos: @weddingsbyjdk 
#springlaneeventplanning #springlane #paweddingplanner #brideprep #bridalbouquet #stressfreewedding #weddingtips #behindthescenes
It’s time for some REAL TALK 💁🏼‍♀️ It’s time for some REAL TALK 💁🏼‍♀️
The whole wedding planning process can be crazyyy and overwhelming. And when it comes to the final couple of months, it’s super important to wrap up those final details so everything is perfect and ready for your big day.
So how do we help our couples with that?? One way is that all of our packages include a venue walk through. Here’s what we do during that and why that matters to you 👇🏼
👏🏼 We walk you through every step of the day. Where will you be getting ready? Where’s the groom’s suite and the places the guys can (and can’t!) be so you stay hidden if needed? Where exactly will your guests park, walk, and move throughout the day? We talk through all of these and more so there aren’t any surprises on the flow of your day.
👏🏼 Need help with creating a floor plan that makes sense? No problem! We will discuss all the tables, chairs, rentals, etc. so your layout uses the space effectively.
👏🏼 We think about your vendors! Whether it’s where they should unload or where they need to be set up, we make sure we know what to communicate with your vendor team to eliminate questions.
👏🏼 We remember that every venue is different!! If there are any final questions about when you can drop off decor, what time everyone has to be off property at the end of night, etc. we will talk through those with your vendor staff. It’s important to plan your day according to the requirements of your venue and knowing those in advance will be a life saver!
Let us know what venue you’re considering for your wedding in the comments!!
Photographer: @hannahelizabethphoto_ 
Bride: @m.willy_ 
Venues in order:
@glenellenfarm (first & last)
@historickingmansion 
Private property
@lauxmontfarmsweddings
Need your gal pals by your side?? Here’s a few t Need your gal pals by your side?? Here’s a few things to consider as you plan out your wedding party ✨
👉🏼 Find the friends who will be with ya to the end! They are the ones fully invested in you & your marriage for the long haul!!
👉🏼Ain’t nobody got time for drama! If there’s someone you know who may cause a bit of drama, perhaps it’d be better to involve them in your wedding in a different way. You can always ask them to do a reading during your ceremony, sing or act as a greeter. It helps them know they matter and spares you the possible stress 😅
👉🏼Little known fact — wedding parties are expensive! Think about it. If you are paying for dresses, hair, makeup, transportation and/or accommodations, this will quickly take over a chunk of your budget. Lots of people ask their ladies to cover some of these costs, but traditionally it’s polite to at least cover some of these expenses.
👉🏼Does having a balance between the number of bridesmaids and groomsmen matter too you?? If so, you may want to adjust the number of bridesmaids accordingly.
How many bridesmaids do you want at your wedding?! Tell us in the caption! 👏🏼
Photographer: @tawnyahemsarthphoto 
#springlaneeventplanning #springlane #weddingparty #bridesmaids #bridesmaiddress #groomsmen #weddingtip #weddingtips #weddingbudget #2023bride #2024bride #bridetobe2023 #bridetobe2024 #pabride #pennsylvaniawedding #paweddingplanner
That’s right! We’re looking to add to the team That’s right! We’re looking to add to the team.
📣Currently hiring a LEAD PLANNER!
If you’re someone who is teachable, flexible and excitable, you may be the perfect candidate to join SL. Skill and heart matters here 🤍
Interested?? Click the link in our bio to contact us for details!
Can’t wait to chat with you!
Photographer: @hannahelizabethphoto_ 
Bride: @m.willy_
This is one of our favs from @talesandtreesphotogr This is one of our favs from @talesandtreesphotography 🤍
Photographer: @talesandtreesphotography 
Venue: @historickingmansion 
Florals: @weddingsbyjdk 
Coordinator: @springlaneeventplanning 
Bride: @lo_marie725 
#springlaneeventplanning #springlane #romanticwedding #weddingphotography #couplegoals #fallwedding #pawedding
Hi, I’m Lauren, owner of Spring Lane Event Plann Hi, I’m Lauren, owner of Spring Lane Event Planning. And while I’ll miss wedding season, which is quickly coming to a close, I’m so looking forward to more weekends with these two ❤️
Thanks, @addieeshelmanphoto for these sweet moments captured.
#springlaneeventplanning #family #carlislepa #restandrelaxation #familyphotography
I’m not sure there was a dry eye when Lauren & T I’m not sure there was a dry eye when Lauren & Travis exchanged their personal vows this weekend at their intimate gathering of close family and friends. So happy for you both and the love you share ❤️
Venue: @historickingmansion 
Photographer: @talesandtreesphotography 
Florals/Decor: @weddingsbyjdk 
Catering: @thejdkgroup 
Hair/Makeup: @mkupthebeautystudio 
Cake: @pabakery 
DJ: @mixedupdjs 
Transportation: @uniquelimos_ 
Coordination: @springlaneeventplanning 
#springlaneeventplanning #springlane #paweddingvenue #paweddingplanner #pabride #pennsylvaniabride #weddinginspo #romanticwedding #elegantwedding #weddingdayready
👉🏼You’re gonna want to save this! Wonderi 👉🏼You’re gonna want to save this!
Wondering what all goes into those beautiful detail shots on your wedding day? Keep this list of items available on your wedding day to give to your photographer.
And to make your life even easier, pack these items in a box the week of the wedding so everything is kept together on the morning of your wedding. That way your planner or MOH can easily grab the box and hand it off to your photographer. This will keep everything and everyone more organized and help keep the timeline in check😊 Your photographer will THANK you!!
✨BONUS TIP: Make sure to get your engagement ring cleaned a week or two before your wedding so it shines *extra* bright that day!
Photographer: @hannahelizabethphoto_ 
Venue: @glenellenfarm 
Bride: @m.willy_ 
#springlaneeventplanning #springlane #weddingplanner #weddingplanning #paweddingplanner #paweddingcoordinator #paluxurywedding #mdwedding #paweddingphotographer #paweddingphotography #flatlay #detailshots #weddingtip #weddingtips #2023bride #2024bride
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