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Spring Lane Hospitality & Event Planning

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Home | Planning Questions | Everything You Need to Know From a Wedding Venue

Everything You Need to Know From a Wedding Venue

Planning Questions

One of the first things to do after getting engaged (besides poppin’ some bubbly and celebrating with all your family and friends) is starting to plan the wedding details! So much excitement, and so much to do. First up on the list when it comes to booking vendors, is finding your wedding venue, which we know can be pretty daunting.

Planner: Mx2 Event Design
Photographer: One Thirty Nine Photography
Florals: Petals with Style
Hair/MakeUP: THe Bonafide Ginger

Your dream wedding venue will impact so many other aspects of your wedding. From guest capacity and décor style to required vendors and the rain plan, there are a lot of details that will be determined by your venue. It can be a lot to think through! We’ve already come up with some important questions to ask when hunting for your venue, but if you’ve ever wondered what wedding venue managers wished you knew, we’ve got you 🙂

We chatted with Katie, the Event Specialist from Historic Acres of Hershey to get her perspective on all things wedding venues, and honestly we think it’s some super helpful information! Here it goes:

1. Tell us a little about yourself. How did you start working at a wedding venue?

I have always been interested in events in general. I actually went to college for Music Business, with the intention of getting into live music. I decided I should probably get a degree in something a little less specific, in case I changed my mind about music, so I graduated from Penn State with a degree in Communications. Not long after graduation, I stumbled upon this job posting and that was that! I’ve been here since March 2018 and truly, truly love it.

2. What’s unique about Historic Acres of Hershey that couples will appreciate?

We have so many clients tell us they love how our venue is “like a little village” and we would have to agree. There are separate buildings for all portions of the wedding day, and many different options to incorporate and decorate them all! Your guests can move from place to place to keep the night entertaining. We have outdoor fire pits, and 7 acres of property for guests to wander through and take photos. We also have overnight accommodations in our Farmhouse. Hair and makeup can begin early in the morning in the wedding suite, and couples can host an after-party in the house, as well!

Planner: Mx2 Events
Photographer: Sarah Canning Photography
Rentals: Sapphire Road Weddings
Florals: Petals with Style

3. What things should a couple consider when deciding on a wedding venue?

If you are planning an outdoor ceremony, it’s imperative that you not only consider the rain backup option, but that you LIKE it! As much as we think we can wish away the rain, sometimes it’s inevitable. It’s important that you aren’t unhappy with the location if your ceremony ends up inside! Another important factor is not only your budget, but how much of your budget you want to allow for the venue. We sometimes run into clients booking our venue, but then eating up 70% of their budget with just the venue costs. You want to make sure you are able to cover the venue cost, but also enough to have everything else you want!

4. When should a couple book their wedding venue? How far in advance are you booking?

We are currently booking into 2024. The venue is the first step, as most other vendors will not confirm with you if you do not have a date secured with a venue. How far in advance you book just depends on how selective you are with the date! If you know you want a Saturday in October, for example, it would be smart to start looking right away, as Saturdays tend to go first. If you are open to Fridays and Sundays, as well as open to a number of different months, then you might have a bit more time to peruse venues before locking in a date.

Photographer: Megan Hoffer Photography

5. How does the venue staff help on the day of the wedding? What can a couple expect from them?

We are present on wedding days to help troubleshoot with the planners, but we try to stay out of everyone’s hair! Our venue requires couples to book a day-of coordinator (or wedding planner) and they will take care of EVERYTHING! We trust them fully, as well as all of our other preferred vendors, so we do our best to let everyone work and make ourselves available only if we are needed. Having said that, you will definitely see us around to watch the ceremony, and during the reception here and there. We sometimes work with our couples for YEARS before their big day, so we love to be able to see it all come together!

6. How can a venue contribute to the overall design and décor of a wedding?

Rental items! We have a number of items we offer to clients to add on and “upgrade” from our standard inclusions. Bars, farm tables, photo backdrop walls, and our newest (and favorite) is bistro lights strung across the patio! Our venue is pretty neutral in terms of décor, so clients always feel like they can decorate to fit their style, but if we can help with that by way of rentals, then we are happy to do so!

Planner: SapPhire Road Weddings
Photographer: Philter Photography
Hair/MakeUP: Sara K Beauty

Planner: Mx2 Event Design
Photographer: Madeline Isabella Photography
Hair/Makeup: Meraki Salon & Spa
Florals: Everyone Deserves Flowers

7. What are some of your favorite details you’ve seen couples incorporate into their wedding? Are there any trends you have seen lately that you love?

We have been loving the boho wedding trend! We are a “rustic elegant” venue, so there are definite rustic details here and there, but we also have huge, shimmering chandeliers, so you can really swing décor any way you want and it will be beautiful. Pampas grass, terra cotta bud vases, jewel tones, gold accents, etc. have been so huge lately, and they fit in so nicely to the overall vibe of our venue. Also- neon lights! I think they are so fun and add a splash of color! Plus, they make a great photo backdrop. Paired with a lounge set, you can create such a fun experience for your guests.


As you navigate the wedding planning process, take a breath, focus on one thing at a time, and ask questions along the way! We understand how overwhelming it can all be, and hope this Q&A has helped give you some fresh perspective and insight as you move forward. We’re always here to help!

And while you begin your venue search, make sure to check out Historic Acres of Hershey on their website, Facebook and Instagram.

March 3, 2022 · 1 Comment

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  1. Frank Lambert says

    March 29, 2022 at 9:54 am

    When looking for a wedding venue, there are many factors to consider. Some of the most important ones include price, location, and accessibility. The location is important because it should be easy for guests to get to and from the venue. It should also be in a place that has enough space for all of your guests. If you want a more intimate wedding, you might choose a smaller venue. Thank you for sharing this amazing blog. It was exciting to read.

    Reply

springlaneeventplanning

Central PA Wedding Planner
🥂 Cheers to Friday and tomorrow celebrating ano 🥂 Cheers to Friday and tomorrow celebrating another lovely couple!
Photographer: @heather.marie.leicy 
Venue: @thebarnatsilverstone 
Rentals: @a_to_z_event_rentals & @treasured.events 
Florals: @swfloral 
Dress: @blushbridalpa 
Suit: @centralpatuxedo 
Stationery: @rsvp_love 
Hair: @beautyunveiledsalon 
Makeup: @makeupbybreannaalexandra 
Installations: @jubileentertainment 
Videographer: @shawnfisherproduction 
Cake: @cakeology.co.lancaster 
#springlaneeventplanning #springlane #friyay #tgif #cheers #weddingcouple #champagnewall #weddingprep #2022bride #2023bride #bridetobe #bridetobe2023 #lancasterpa #lancasterpaweddings #lancasterwedding #weddinginspiration #cocktailhour #weddingdayready #weddingdaydetails #weddingplanner #pennsylvaniawedding #theknot #weddingwire
It’s the moments like this that make your weddin It’s the moments like this that make your wedding day so meaningful 🤍
(And you can’t even tell we sewed his jacket button back on after ceremony!)
Photographer: @rachelruhlphoto 
#springlaneeventplanning #springlane #2022bride #weddingvendor #weddingphotography #pawedding #pennsylvaniawedding #pennsylvaniaweddings #outdoorwedding #elegantwedding #modernweddingmagazine #pennsylvaniabride #weddingday #couplegoals #weddedbliss #inlove #bridalbouquet #weddingdress #weddingdressinspiration #brideandgroom #theknot #weddingwire #weddingplanner
👋🏼 Hey everyone! To give a quick introducti 👋🏼 Hey everyone!
To give a quick introduction for the new faces around here, I’m Lauren, owner and lead planner of SL. Thanks for following along, joining us with a focus on marriage and love for wedding details, and laughing as often as possible 😉
I recognize it can be hard to connect when we aren’t face to face, but here’s some random things about me to break the ice:
🚤 I’m a lake girl who means business when it comes to tubing. It’s both a competition and a skill.
✌🏼 I know all the words to MC Hammer’s “Too Legit To Quit”
💐 One of the most peaceful, self-care activities I love to do is pick flowers at @paulusfarmmarket . The wild flowers are beautiful and such a deal!
🍿 I love watching movies, even though my hubby says I don’t have great taste. The Parent Trap, The Wedding Planner (duh!), and National Treasure are some of my favs.
🐄 Chick-Fil-A is one of my favorite places and probably where I’ll be for lunch!
Ok, now it’s your turn!! Introduce yourself in the comments and let me know that I’m not alone in loving The Parent Trap!! 👇🏼👇🏼
Photographer: @addieeshelmanphoto
“Elegance is when the inside is as beautiful as “Elegance is when the inside is as beautiful as the outside.”
- Coco Chanel
Photographer: @addieeshelmanphoto 
Venue: @whisperingpinesofcarlisle 
Dress: @tamzensbridal 
Rentals: @a_to_z_event_rentals 
Florals: @jade_florals 
Invitations: @raiseyourwordsdesign 
Cake: Farmhouse Cakes
#springlaneeventplanning #springlane #springwedding #weddingdress #bride #weddingideas #weddingideas_brides #bridetobe #elegant #lace #laceweddingdress #outdoorwedding #weddingplanning #bridestyle #bridedress
To my best friend, Thanks for being the best mom To my best friend,
Thanks for being the best mom there ever was. I’m so thankful I’ll get to see you again. Love you always.
❤️
Counting own the days until it’s your turn to be Counting own the days until it’s your turn to be seated at the sweetheart table?
Photographer: @heather.marie.leicy 
Venue: @thebarnatsilverstone 
Installations: @jubileentertainment 
Florals: @swfloral 
Rental: @treasured.events & @a_to_z_event_rentals 
Dress: @blushbridalpa 
Suit: @centralpatuxedo 
Cake: @cakeology.co.lancaster 
Videographer: @shawn___fisher 
Hair: @beautyunveiledsalon 
Makeup: @makeupbybreannaalexandra 
Models: @charlottemastzinn & @sean_zinn 
Stationery: @rsvp_love 
#springlaneeventplanning #springlane #elegantwedding #barnwedding #timelesswedding #farmhousetable #sweethearttable #weddingdecor #weddinginspiration #styledshoot #lancasterwedding #lancasterpa #2023bride #bridetobe #2022bride #pawedding #weddingplanner #weddingcoordinator #lancasterweddingplanner
Here’s to warmer weather and future flower picki Here’s to warmer weather and future flower picking with my girl.
#springlaneeventplanning #springlane #girlmom #girlmomlife #springflowers #weddingplanningtips #weddingblog #familymatters #pawedding #lancasterpa #carlislepa #hersheypa #gettysburg #yorkpa #lititzpa #mechanicsburg
Here’s to pretty tables, perfect details, and be Here’s to pretty tables, perfect details, and beautiful flowers 🥂
Photographer: @addieeshelmanphoto 
Venue: @whisperingpinesofcarlisle 
Invitations: @raiseyourwordsdesign 
Rentals: @a_to_z_event_rentals 
Dress: @tamzensbridal 
Florals: @jade_florals 
Cake: @farmhouse_cakes 
#springlaneeventplanning #springlane #weddinggoals #weddinginspiration #weddingblog #tablescape #tabledecor #weddingflowers #weddingtablesetting #weddingphotography #pennsylvaniawedding #pawedding #weddingplanner #paweddingplanner #weddingcoordinator #weddingdesign #elegantwedding #timelesswedding #carlislepa #lancasterpaweddings
Happy Monday, friends!! Hope you have a great star Happy Monday, friends!! Hope you have a great start to the week and make time to stop and smell the roses 🌸
Florals: @swfloral 
#springlaneeventplanning #springlane #paweddings #2022bride #2022wedding #weddingflowers #bridebouquet
Dreamy, romantic, classic and modern, all at the s Dreamy, romantic, classic and modern, all at the same time… 
And of course a shout out to the amazing vendor team who pulled it all together! They were the best to work with!! ❤️
Venue: @thebarnatsilverstone 
Planner: @springlaneeventplanning 
Videographer: @shawnfisherproductions 
Photographer: @heather.marie.leicy 
Florals: @swfloral 
Dress: @blushbridalpa 
Suit: @centralpatuxedo 
Stationery: @rsvp_love 
Cake: @cakeology.co.lancaster 
Hair: @beautyunveiledsalon 
Makeup: @makeupbybreannaalexandra 
Rentals: @treasured.events & @a_to_z_event_rentals 
Installs: @jubileentertainment 
Models: @charlottemastzinn & @sean_zinn
Engaged and starting the wedding planning process? Engaged and starting the wedding planning process? This is for you 👇🏼
On the blog today, you’ll find the answers to all your questions related to wedding venues! 
✨Our friend Katie from @historicacres_hershey shared what to consider when picking your venue, tips on when to book, wedding trends and MORE!
Let us know in the comments what’s been most important to you on your hunt for the perfect venue 😊
https://bit.ly/3CacfBK
Planner: @mx2eventdesign 
Photographer: @andreadaugherty 
Florist: @petalswithstyle 
HMU: @bona.fide.beauty.co
To whoever needs to hear this today, You are beau To whoever needs to hear this today,
You are beautiful. You are valued. You are cared for and loved. You matter.
It’s not the dress that defines you. Or the flowers in your hair or that you’re holding in your hand. It’s not the size of your wedding budget, big or small. It’s not the number of guests at your party or how packed the dance floor is. It’s not the fancy meal you serve. It’s not the size of your wedding party. It’s not even that smokin’ hot fella who’s holding your hand.
Girl, your worth was already defined and set, regardless of those factors. Jesus thinks you’re valuable, even when you don’t think that about yourself.
And if you need a pep talk as you go through this wedding process, we’re here. And so is He.
❤️
Photographer: @addieeshelmanphoto 
Dress: @tamzensbridal 
Venue: @whisperingpinesofcarlisle 
Florals: @jade_florals 
Invitations: @raiseyourwordsdesign 
Cake: @farmhouse_cakes 
Rentals: @a_to_z_event_rentals
“People often say that beauty is in the eye of t “People often say that beauty is in the eye of the beholder, and I say that the most liberating thing about beauty is realizing you are the beholder.”
-Salma Hayek 
Photographer: @hebphotographs
If you were to ask us what some of our favorite ph If you were to ask us what some of our favorite photos are from a wedding day, here ya go!
Of course the first kiss and pictures of sheer joy are undeniably valuable, but there’s something about the pretty details that bring smiles to our faces!
A new blog post is live today talking about just that - some of the pretty details that can make your wedding day. 
Elisabeth from @raiseyourwordsdesign shares how custom wedding invitations can be a way to share your personal love story with your guests!
Read up on the blog at the link below or in our bio and comment below if you’re loving these dreamy designs 😍😍
https://bit.LT/3gUT456
Photographer: @addieeshelmanphoto 
Venue: @whisperingpinesofcarlisle 
Florist: @jade_florals 
Cake: @farmhouse_cakes 
Dress: @tamzensbridal 
Rentals: @a_to_z_event_rentals
Happy Valentine’s Day to all our couples, marrie Happy Valentine’s Day to all our couples, married or engaged ❤️
Photographer: @cmcphotographyllc
If you’re like us, you’ll definitely agree tha If you’re like us, you’ll definitely agree that one of the memorable things from any wedding you’ve attended is the food.
Everyone loves to sit down at a table with friends and to eat, drink and be merry!
On today’s blog, we chatted with @mountain_laurel_catering about what is most important when you book your wedding caterer, when to schedule your tasting and what their best dishes are (tough choice!!).
Make sure to check it out and learn #allthethings about wedding food. YUMMM!!
https://bit.ly/3rF5OD6
On your wedding day, it’s our hope that you feel On your wedding day, it’s our hope that you feel confident, beautiful and full of JOY!!
If getting dressed up has anything to do with it, then you’ll also want to add makeup to your list to complete the look!! 💋
Erica of @ericacolonmakeup has all the tips when it comes to #weddingmakeup and booking your makeup artist!
If you’re newly engaged and wondering what to look for in a makeup artist, when to book or how long it will take you to get ready, this blog post is for you!!
https://bit.ly/3IYPG5h
Photographer: @laurenfisherphotography 
*While we LOVE the smiles on this bride, only @ericacolonmakeup and @eventsbytoc (and her groom) can take credit!
Newly engaged and trying to figure out how to get Newly engaged and trying to figure out how to get from the beginning stages of planning to wedded bliss?!
We understand that all of the planning can be overwhelming, when all you really want is to be married and celebrating with your family and friends! You’re ready to say “I do” and break it down on the dance floor 🕺🏼
We’ve got some super helpful tips to help you get there!! 
Today on the blog, @djmastproductions shares what to look for when booking your DJ, why you need one and how your DJ can make sure your guests are having a great time!
Special thanks to @djmastproductions for sharing his wealth of knowledge (no seriously, he knows what’s up!!) on music and serving couples well!
Check it out via the link in our bio and comment below if your favorite song to play at a wedding is also “Yeah” by Usher 👇🏼👇🏼
https://bit.ly/35vAYVI
Photographer: @cmcphotographyllc
Anyone here have a sweet tooth like we do?! 🙋🏼‍♀️
Check out the blog today where our girl, Kyrsten of @k_sweetdesigns answers #allthequestions wedding cake and choosing your cake designer!
Here’s your fair warning that you’ll be wanting to eat a piece of cake before you’re done reading 🙃 (her designs are LOVELY!)
Comment below if you agree cheese cheese icing and chocolate cake is the best combo! And check to see what Kyrsten’s favorite flavor is too by reading the blog 👇🏼👇🏼👇🏼
https://bit.ly/3lnrOYJ
Cake: @k_sweetdesigns 
Photographer: @marisakinneyphoto 
Planner/Florals: @sarahsfloraldesigns 
Venue: @thewillowsatashcombe
Wondering how to elevate your wedding decor?! Wa Wondering how to elevate your wedding decor?! 
Wanna take your tables from naked to sophisticated or bare to “wow that looks great!!”?
Check out our blog to hear what Ann from @a_to_z_event_rentals has to say about using, booking and styling rentals at your wedding! She gives us #allthedetails you’ll need as you start thinking through and envisioning your special day.
We love working with great vendors to pull off exceptional wedding days for you 😊
https://bit.ly/3rzb3Dl
Let us know what rental pieces you hope to include on your big day!! 👇🏼👇🏼
Photographer: @addieeshelmanphoto 
Rentals: @a_to_z_event_rentals 
Planner: @springlaneeventplanning 
Venue: @whisperingpinesofcarlisle 
Florals: @jade_florals 
Cake: @farmhouse_cakes 
Dress: @tamzensbridal 
Invitations: @raiseyourwordsdesign
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